Birth Certificate Apply Online: State-Wise Process & Documents

A birth certificate is the first and most important identity document issued to every child born in India. It is mandatory for school admission, Aadhaar card enrolment, passport application, and various government services. Under the Registration of Births and Deaths (RBD) Act, 1969, every birth must be registered within 21 days.

What Is a Birth Certificate?

A birth certificate is an official document issued by the local municipal body or gram panchayat that records the date, time, and place of birth along with the parents' details. The Registrar General of India oversees birth registration through the CRS (Civil Registration System) portal at crsorgi.gov.in.

Who Needs to Register a Birth?

• Every child born in India — registration is mandatory regardless of nationality
• Parents or head of family are responsible for registering the birth
• For hospital births, the hospital itself initiates registration in most states
• For home births, the head of household must report to the local registrar

Documents Required

For Newborn Registration (Within 21 Days)

• Hospital discharge summary / birth report from hospital
• Proof of identity of parents (Aadhaar card, voter ID, or passport)
• Proof of address of parents
• Marriage certificate of parents (if available)
• Mobile number linked to Aadhaar (for OTP verification on CRSORGI)

For Home Birth

• Declaration by the head of the family or a person present at the time of birth
• Aadhaar card of the person reporting
• Address proof of the place of birth

Step-by-Step Online Process (CRSORGI Portal)

Step 1: Visit the CRSORGI Portal

Go to crsorgi.gov.in and click on "Citizen Registration" or "User Login".

Step 2: Create an Account

• Click "General Public Sign Up"
• Enter your name, mobile number, email, and create a password
• Verify via OTP sent to your mobile

Step 3: Login and Select "Birth Registration"

• Log in with your credentials
• Select "Birth" from the registration type
• Choose your State, District, and Registration Unit

Step 4: Fill the Birth Registration Form

Enter the following details:

1. Child's details — Date of birth, gender, place of birth (hospital/home/other)
2. Mother's details — Name, Aadhaar number, age at time of birth, address, education, occupation
3. Father's details — Name, Aadhaar number, address, education, occupation
4. Informant details — Name and address of the person reporting the birth
5. Permanent address of parents

Step 5: Upload Documents

Upload scanned copies of:

• Hospital birth report / discharge summary
• Parents' ID proof
• Address proof

Step 6: Submit and Note the Registration Number

• Review all details carefully
• Submit the application
• Note down the Application Reference Number for tracking

Step 7: Verification by Registrar

The local Registrar/Sub-Registrar will verify the application. This may take 7–21 days depending on the state.

Step 8: Download Birth Certificate

Once approved, log in to CRSORGI and download the digitally signed birth certificate from the "Download Certificate" section.

Offline Process

1. Visit your local Municipal Corporation, Nagar Palika, or Gram Panchayat office
2. Obtain the birth registration form (Form No. 1 under RBD Act)
3. Fill in the details and attach required documents
4. Submit to the Registrar of Births and Deaths
5. Collect the birth certificate after verification (usually 7–15 days)

State-Wise Online Portals

Note: Most states have migrated to the central CRSORGI portal. Check your state's e-District portal if CRSORGI does not cover your area yet.

Fees

Fees vary by state. Check your local municipal body for exact charges.

Processing Time

• Online (CRSORGI): 7–21 days after submission
• Offline: 7–15 working days
• Hospital-initiated registration: Often auto-registered; certificate available in 15–30 days

Important Tips

1. Register within 21 days — this is free and hassle-free. Late registration requires additional documents and fees.
2. Hospital births are usually registered by the hospital itself. Confirm with the hospital before applying separately.
3. Keep the reference number safe — you need it to track status and download the certificate.
4. DigiLocker integration — Many states allow downloading birth certificates through DigiLocker once registered on CRSORGI.
5. Name addition — If you register the birth before naming the child, you can add the name later through the same portal. See our birth certificate name change guide.

Frequently Asked Questions

Q1. Is birth certificate mandatory in India?

Yes. Under the Registration of Births and Deaths (Amendment) Act, 2023, a birth certificate is now the single document for proof of date and place of birth for admission to educational institutions, government jobs, voter ID, and other purposes.

Q2. Can I apply for a birth certificate online for free?

Yes. If you register the birth within 21 days, it is completely free on the CRSORGI portal (crsorgi.gov.in).

Q3. What if the birth was not registered in the hospital?

For home births, the head of the family must report the birth to the local registrar within 21 days. You will need a declaration and ID/address proof. For late registration, see our late registration guide.

Q4. How do I download my birth certificate online?

Log in to crsorgi.gov.in with your credentials, go to "Download Certificate", enter your registration number, and download the digitally signed PDF.

Q5. Can I get a birth certificate for an adult?

Yes. Adults who were never registered can apply for a late birth certificate registration through the Registrar with supporting documents and, in some cases, a magistrate order.

Q6. How long is a birth certificate valid?

A birth certificate has no expiry date. It is a lifetime document.

Q7. What if there is an error in my birth certificate?

You can apply for correction through the Registrar. See our birth certificate name change guide for the process.

Disclaimer: CitizenNest is an independent informational platform and is not affiliated with any government body. Information is sourced from official government portals and may change. Always verify details on the official website before applying.